Policy decides the shortlist
Codes restrict venue type, location, standard and travel class. Sourcing that ignores them wastes three weeks and the best dates.
Industries · PHA
Pharma & Life Sciences
Compliance is not a review at the end. It decides the venue, the catering, the travel class, the contracting and what the record has to show.
The shape of the work
A pharmaceutical meeting is a normal event with a second rulebook running through it. Hospitality caps, venue standards, faculty contracting, honoraria, transfer-of-value disclosure and a documented separation between science and commercial.
We build to your code of practice from the brief, so the shortlist your compliance team sees is one they can approve — rather than one that gets rejected after the dates are gone.
Sector reality
Four things that decide the plan.
Itemised, or it is not auditable
Accommodation, meals, travel, faculty and venue split by cost head so each can be tested against its cap independently. A consolidated invoice fails audit.
Transfer of value captured at source
Recorded per healthcare professional as it occurs, in the disclosure format — not reconstructed from supplier invoices a quarter later.
Attendance you can evidence
Who was actually present, in which session, for how long. Badge scanning attached to the compliance record rather than to a marketing dashboard.
Formats
What pharma & life sciences usually runs.
Compliance is part of the design
Medical & Faculty Meetings
Advisory boards, investigator meetings, symposia and medical congresses run to your code of practice, with the evidence a compliance team can accept.
15 – 5,000 delegates
A rotating city and a peer-reviewed programme
Association Congresses
International association meetings — bid support, abstract and committee workflow, registration, sponsorship, exhibition and delegate operations.
400 – 15,000 delegates
The whole company, once a year
Annual Conferences
Multi-day company conferences connecting plenary, breakouts, travel, hotels, hospitality and several hundred people arriving at once.
200 – 2,000 delegates
Services
Where the work concentrates.
Programme · delegates · stage · sponsors
Conference & Congress Management
Annual meetings, association congresses and customer conferences run as one plan — venue, programme, speakers, registration, sponsors, hotels, arrivals and the helpdesk.
Register · approve · badge · support
Delegate Management & Registration
Registration journeys, approval rules, communications, QR check-in, badge printing, session capacity and a helpdesk that answers — designed as one delegate experience.
Air · ground · accommodation · movement
Corporate & Group Travel
Group air, rail, hotels, visas, transfers and manifests coordinated around the programme schedule by one travel desk that knows why each person is travelling.
Other sectors
We work across twelve.
TECTechnology & SaaSContent-dense events with live product on stage, a technical audience that notices when something fails, and attendance that has to be earned.
BFSBanking & Financial ServicesPrecision, confidentiality and a record that survives scrutiny — with hospitality that has to be defensible as well as good.
AUTAutomotive & MobilityLarge channel audiences, physical product on stage and regional travel from everywhere — three logistics problems in one programme.Running an event in pharma & life sciences? Send the policy with the brief.
Compliance is not a review at the end. It decides the venue, the catering, the travel class, the contracting and what the record has to show.
hello@voyacircle.com