Contact
Tell us what you are trying to do. We will tell you what it takes.
No discovery-call funnel and no gated proposal. Send the brief and you get a considered reply from someone who has run the format before — including the parts of it that will not work.
Before you write
Six things that make a brief answerable.
A brief with these in it gets a real answer instead of three clarifying questions. If you do not have all of them, send it anyway and say which are still open.
- The objective in one sentence — what has to be true when everyone goes home
- Audience: how many, from where, how senior, and whether partners travel
- A date window, and whether it is fixed or has flexibility
- A budget envelope, even a rough one — it changes the whole answer
- Any policy that governs it: code of practice, procurement rules, security
- What is already decided and cannot be reopened
New event enquiries
Conferences, incentives, exhibitions, offsites, launches and roadshows. Answered within one working day.
hello@voyacircle.comSuppliers and destination partners
Venues, hotels, DMCs, production and technology partners. We vet on insurance, licensing and how you behaved the last time something went wrong.
hello@voyacircle.comPress and speaking
Comment on the business events industry, destination markets and event operations.
hello@voyacircle.comWhere the work shows up
Stands going in, rooms being turned, floors on show day. If you want to see what a week of this actually looks like, it is posted there.
@voyacircle on InstagramSend a brief
Step 1 of 3 · The event About two minutes. Answered within one working day by a person, not an autoresponder.
Commercial and programme detail stays private and is used only to answer your enquiry. Would rather not fill in a form? hello@voyacircle.com reaches the same people.
If you send a brief today
What happens in the first forty-eight hours.
No discovery-call funnel, no gated proposal, and no deck until the brief is agreed. Here is the whole sequence, so you know exactly what you are starting.
- Hour 1
We read it and check the blockers
Your dates against the destination’s own calendar, visa lead time against your travel date, and whether the venue inventory you need still exists in that window. These are the three things that kill a programme, and they are cheap to check now.
- Day 1
A named lead calls you
Not a qualifier and not a salesperson — the person who would actually run it. If we are not right for this one, that is the call where we say so.
- Day 1
A written read-back
The brief in our words, including the parts we think will not work and what we would change. If our read-back is wrong, better to find out on day one than in month four.
- Day 2
An indicative range, with the assumptions
A per-head number you can take to finance, with every assumption stated so they can push back on the assumption rather than the number.
- Day 2
A shortlist direction
Where we would look, why, and what we would need in order to hold space before it goes. Not a proposal — a direction you can react to.
- After that
Only then, a proposal
We do not send a deck before the brief is agreed. A deck before that is a guess with good typography, and you have seen enough of those.
Who picks it up
One lead, one standard.
Your brief is answered by the person who will run it — one programme lead, start to close-out, not a salesperson who hands you over once you sign. The delivery on the ground is a vetted partner in that market, working to our run sheet rather than their own.