All planning tools
Planning tool 5 sections
Venue RFP Template
The decision fields every venue RFP should capture before comparing hotels, convention centres, and private venues.
Room blocks
Complete before moving forwardF&B inclusions
Complete before moving forwardAV restrictions
Complete before moving forwardCommercial terms
Complete before moving forwardWhy it works
Structure the conversation before the budget moves.
Most MICE programs run into trouble not during live delivery but during planning — when assumptions go unchallenged, decisions get deferred, and suppliers are briefed before the team agrees on what success looks like.
This tool forces the right questions early. Each section is a planning conversation that must happen before the next can be productive — use it in internal briefings, supplier discussions and stakeholder reviews.
Related playbooks
Go deeper into the operating model.
Apply the tool
Bring us the rough brief — we'll turn it into an operating plan.
Share the audience, timing and ambition, and we'll respond with a clear operating path.